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BACKGROUND |
The Finance Directorate was tasked to:
- Ensure greater efficiency and effectiveness in the use of financial resources.
- Provide adequate financial records in line with the FAA and FAR.
- Provide adequate financial information for management decision making.
- Enhance greater linkage between disbursement and plan implementation within MoFA.
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Units under the Finance Directorate
are:
- Accounts units
- Office Manager (Secretary)
- Internal treasury
- Report & Analysis
- Monitoring & Supervision
- Management Information System
- Project Accountant
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FUNCTIONS |
ACCOUNTS UNIT |
OFFICE MANAGER (SECRETARY) |
- Processing of transactions and book-keeping for HQ GoG accounts, donor funded project/programme accounts, and all other related in-flows and out-flows
- Process disbursement to decentralized cost centres
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- Provide technical support to the Director of Finance
- Provide administrative support to the units
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INTERNAL TREASURY |
REPORT & ANALYSIS |
Oversight of the Ministry’s Treasury Accounts
- Responsible for disbursement of budget items 2 to 4 to all directorates (excluding RADUs and DADUs)
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- Develop and implement efficient reporting systems for periodic reporting
- Perform analyses to support policy and decision-making including forecasting, financial appraisal, performance comparisons, and efficiency analysis
- Maintaining the integrity, completeness and timeliness of data from all cost centres in MoFA (Directorates, Projects, Regions & Districts).
- Produce routine periodic and ad hoc reports
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MANAGEMENT INFORMATION SYSTEM |
- Maintains IT systems and provide technical support to all sections
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MONITORING & SUPERVISION |
PROJECT ACCOUNTANT |
- Provide technical support to the Regions / Districts
- Ensure that FM policies and directives are understood and followed
- Ensure that Regions are performing their supervisory functions
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- Keep and maintain proper books of accounts.
- Prepare financial report to both GoG and Donor.
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ACHIEVEMENTS FOR 2009 |
- Ghana Integrated Financial Management Information System (GIFMIS), formally Budget and Public Expenditure Management System (BPEMS) software deployed to MoFA and training is ongoing.
- New financial reporting format to capture all revenue and expenditure using the GIFMIS (BPEMS) chart of accounts designed and currently being deployed to all cost centres.
- Validation of cost centre financial figures for 2008 completed and annual financial report for 2008 prepared since April 2009.
- All 16 cost centre accountants trained on new reporting format, basic books of accounts and bank reconciliation.
- 15 project accountants and 10 regional accountants trained in project accounting, project management and basic report writing.
- Payrolls of 50 cost centres reviewed and 21 names of officers who have vacated post, resigned, retired or dead have been deleted from MoFA payroll.
- About 20% of recipient of the motorbike have been identified as not paying the deduction at all and input forms are being prepared to the CAGD.
- An amount of GHc 71,000 was received from deductions effected by CAGD through payroll audit and inputs made for recipients of motorbikes.
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ACTIVITIES FOR 2010
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- Identify officers not paying for motorbikes and assist all cost centres to make appropriate input forms to CAGD to effect deductions.
- Deploy excel templates currently in use at 10 Regional offices to 140 cost centres for financial reporting.
- Validate 186 cost centres financial figures for the preparation of MoFA 2009 annual financial report.
- Undertake financial monitoring of cost centre expenditures and other special releases.
- Hands-on training in the use of GIFMIS accounting system and financial reporting at all directorates.
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