FINANCE DIRECTORATE
BACKGROUND
The Finance Directorate was tasked to: Ensure greater efficiency and effectiveness in the use of financial resources. Provide adequate financial records in line with the FAA and FAR. Provide adequate financial information for management decision making. Enhance greater linkage between disbursement and plan implementation within MoFA.
Units under the Finance Directorate are: Accounts units Office Manager (Secretary) Internal treasury Report & Analysis Monitoring & Supervision Management Information System Project Accountant
FUNCTIONS
ACCOUNTS UNIT	OFFICE MANAGER (SECRETARY)
Processing of transactions and book-keeping for HQ GoG accounts, donor funded project/programme accounts, and all other related in-flows and out-flows Process disbursement to decentralized cost centres	Provide technical support to the Director of Finance Provide administrative support to the units
INTERNAL TREASURY	REPORT & ANALYSIS
Oversight of the Ministry’s Treasury Accounts Responsible for disbursement of budget items 2 to 4 to all directorates (excluding RADUs and DADUs)	Develop and implement efficient reporting systems for periodic reporting Perform analyses to support policy and decision-making including forecasting, financial appraisal, performance comparisons, and efficiency analysis Maintaining the integrity, completeness and timeliness of data from all cost centres in MoFA (Directorates, Projects, Regions & Districts). Produce routine periodic and ad hoc reports
MANAGEMENT INFORMATION SYSTEM
Maintains IT systems and provide technical support to all sections
MONITORING & SUPERVISION	PROJECT ACCOUNTANT
Provide technical support to the Regions / Districts Ensure that FM policies and directives are understood and followed Ensure that Regions are performing their supervisory functions	Keep and maintain proper books of accounts. Prepare financial report to both GoG and Donor.
ACHIEVEMENTS FOR 2009
Ghana Integrated Financial Management Information System (GIFMIS), formally Budget and Public Expenditure Management System (BPEMS) software deployed to MoFA and training is ongoing. New financial reporting format to capture all revenue and expenditure using the GIFMIS (BPEMS) chart of accounts designed and currently being deployed to all cost centres. Validation of cost centre financial figures for 2008 completed and annual financial report for 2008 prepared since April 2009. All 16 cost centre accountants trained on new reporting format, basic books of accounts and bank reconciliation. 15 project accountants and 10 regional accountants trained in project accounting, project management and basic report writing. Payrolls of 50 cost centres reviewed and 21 names of officers who have vacated post, resigned, retired or dead have been deleted from MoFA payroll. About 20% of recipient of the motorbike have been identified as not paying the deduction at all and input forms are being prepared to the CAGD. An amount of GHc 71,000 was received from deductions effected by CAGD through payroll audit and inputs made for recipients of motorbikes.
ACTIVITIES FOR 2010
Identify officers not paying for motorbikes and assist all cost centres to make appropriate input forms to CAGD to effect deductions. Deploy excel templates currently in use at 10 Regional offices to 140 cost centres for financial reporting. Validate 186 cost centres financial figures for the preparation of MoFA 2009 annual financial report. Undertake financial monitoring of cost centre expenditures and other special releases. Hands-on training in the use of GIFMIS accounting system and financial reporting at all directorates.